Director of Operations – New Mexico State University

Institution: New Mexico State University

Location: Las Cruces, NM

Salary: Stipend from which tuition, room, and board can be paid.

Job Description

Graduate Assistant – Director of Operations
New Mexico State University | Track & Field / Cross Country
Location: Las Cruces, NM
Position Type: Graduate Assistant (Spring semester with potential renewal)
Reports To: Head Track & Field Coach (with collaboration across event coaches)
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Position Overview
New Mexico State University Track & Field is seeking a highly organized, motivated, and detail-oriented Graduate Assistant – Director of Operations to oversee and support the daily operational needs of a Division I Track & Field / Cross Country program. This position is ideal for individuals pursuing a career in collegiate athletics administration, coaching, or operations.
The Director of Operations will play a critical role in ensuring the smooth execution of team logistics, compliance-related processes, meet operations, travel coordination, and administrative support for coaches and student-athletes.
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Primary Responsibilities

Program Operations

• Coordinate and manage daily operational logistics for Track & Field and Cross Country
• Serve as the primary point of contact for operational communication within the program
• Maintain and organize operational calendars, deadlines, and internal workflows

Travel & Logistics

• Assist with team travel planning, including transportation, lodging, meals, itineraries, and travel documentation
• Coordinate with university travel services and external vendors
• Prepare travel packets and itineraries for coaches and student-athletes
• Support travel reconciliation and expense tracking

Compliance & Administration

• Assist coaches with NCAA, conference, and institutional compliance documentation
• Track required forms, eligibility paperwork, and compliance deadlines
• Support recruiting operations by organizing visits, itineraries, and documentation (in coordination with coaching staff)
• Maintain organized digital and physical records

Communication & Coordination

• Assist with internal communication, scheduling, and information distribution
• Support projects as assigned by the Head Coach
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Qualifications

Required

• Bachelor’s degree from an accredited institution
• Acceptance into a graduate program at New Mexico State University
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple tasks in a fast-paced environment
• Willingness to work evenings, weekends, and travel as required

Preferred

• Previous experience in collegiate athletics (operations, coaching, or administration)
• Familiarity with NCAA rules and compliance processes
• Experience with meet management software (e.g., DirectAthletics)
• Background or interest in Track & Field or Cross Country

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Compensation & Benefits

• Stipend from which tuition, room, and board can be paid.
• Team travel experience and professional development opportunities
• Hands-on experience within a Division I athletic department and coaching
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Professional Development

This position is designed to prepare candidates for careers in:

• Collegiate athletic administration
• Operations or event management
• Coaching and recruiting support roles
• Compliance and athletic department leadership

Job Categories

Graduate Assistant, Director of Operations, NCAA Division I, Administrative

How to Apply

Email
rath@nmsu.edu

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