Division II Track & Field Handbook

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Executive Committee Structure
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Meetings
- Convention/Annual Meeting
- Conference Calls
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- Indoor Rankings
- Outdoor Rankings
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Current Association Contacts

Division II Track and Field Officers

General Eligibility Requirements:

Only coaches who are members of a Division II Program Membership Division in good standing with the USTFCCCA may be nominated for, elected to, appointed to, or serve in any office of Division II Track and Field.

Number of In-Person Meetings per Year:
Division II Track and Field Officers meet once per year at the USTFCCCA annual convention.

Number of Conference Calls per Year:
Division II Track and Field Officers participate in eleven regularly scheduled conference calls per year, one (1) per month during the months of January through November.

President
- Selection:
  - A rotation system moves the Vice President up to the office of President as the office of President is vacated.
- Term:
  - Three (3) year term.
- Duties:
  - Preside at all Division II Track and Field meetings.
  - Serve as a member of the Division II Executive Council.
  - Appoint working committees as he/she deems necessary.
  - Appoint members of standing and working committees as necessary.
  - Appoint persons to serve on any vacancy on the Division II Cross Country Executive Committee.
  - Serve as an ad-hoc member of all Division II Cross Country committees.
  - In conjunction with the CEO of the USTFCCCA, act as the Division II Track and Field Representative before the NCAA.
    - Assist in lobbying the NCAA Division II Men’s and Women’s Track and Field Committee on issues of importance to Division II Track and Field.
  - Act as the Division II Track and Field representative before the USTFCCCA and serve on
    the USTFCCCA Board of Directors. The Board of Directors may meet in-person twice per year:
    - In the summer
    - In the winter during the USTFCCCA annual convention
  - Establish the agenda for and conduct periodic conference calls with the Executive Committee, including Conference Representatives, regarding Associational business.
  - Establish the agenda for in-person meetings of Division II Cross Country.
  - Attend the Division II Indoor Track and Field and Division II Outdoor Track and Field National Championships.
    - Present USTFCCCA awards at the NCAA Division II Indoor and Outdoor Track and Field Championships.

Vice President
- Selection:
  - Candidates for Vice President are elected at the annual general meeting.
- Term:
  - Three (3) year term.
- Duties:
  - Serve as a member of the Division II Track and Field Executive Committee.
  - Serve as a member of the Division II Executive Council.
  - Perform all the duties of the President as required by the absence of the President.
  - Attend the Division II Track and Field annual general meeting and any other Executive Committee meetings.
  - Participate in Division II Track and Field Executive Committee conference calls, as established by the President.
  - Serve as chair of the Division II Hall of Fame Committee.
  - Carry out any other duties the President may from time to time assign.

Other Members of the Division I Cross Country Executive Committee

General Eligibility Requirements:

Only coaches who are members of a Division II Program Membership Division in good standing with the USTFCCCA may be nominated for, elected to, appointed to, or serve in any office of Division II Track and Field.

Number of In-Person Meetings per Year:
Division II Track and Field Executive Committee members meet once per year at the USTFCCCA annual convention.

Number of Conference Calls per Year:
Division II Track and Field Officers participate in eleven regularly scheduled conference calls per year, one (1) per month during the months of January through November.

Conference Representatives
- Number:
  - One (1) per NCAA Division II conference with members that sponsor track and field and one (1) to represent NCAA Division II institutions without a conference affiliation (total of twenty-four (24))
- Selection:
  - Elected or selected within their conferences or appointed as needed by the President.
- Term:
  - Three (3) year terms such that no more than eight representatives are replaced in any year.
    - Conference representatives may not serve more than two (2) consecutive terms.
- Duties:
  - Represent the concerns and interests of his/her conference.
  - Serve on the Division II Track and Field Executive Committee.
  - Advise coaches in the conference of the actions, policies, and services of the Association.
  - Attend the Division II Track and Field annual general meeting and any other Executive Committee meetings.
  - Conduct the election of Division II Track and Field Conference Representatives.
  - Participate in Division II Track and Field Executive Committee conference calls, as established by the President.
  - Carry out any other duties the President may from time to time assign.

Past President
- Selection:
  - The most recent outgoing President serves in the role of Past President.
- Term:
  - One (1) year term.
- Duties:
  - Serve as a member of the Division II Track and Field Executive Committee.
  - Attend the Division II Track and Field annual general meeting and any other Executive Committee meetings.
  - Participate in Division II Track and Field Executive Committee conference calls, as established by the President.
  - Carry out any other duties the President may from time to time assign.

Division II Track & Field Committees

Track and Field Nominations and Election Committee

Chair:
- Appointed by the President.
Members:
- Appointed by the President.
Duties:
- Develop, evaluate, and bring forth qualified candidates to present for a vote to the Qualified Membership of the cross country coaches of the Association at the annual convention when the term of the Vice President is set to expire.
- Solicit individual members who possess exceptional skills and attributes that would enable them to carry out the goals and mission of the Association and the USTFCCCA.
Meetings:
- The committee meets annually at the USTFCCCA Convention and at the direction of the President and/or the Committee Chair.
- Conference call and/or e-mail communication may be necessary throughout the year.

Working Committees

The President may appoint any other committee(s) deemed necessary to the welfare of the Association.

Division II Track & Field Meetings

Convention / Annual Meeting

Purpose
The USTFCCCA Convention serves as the annual business meeting for USTFCCCA Division II Track and Field.

Attendance Requirement
Attendance at the convention/annual meeting is mandatory for all Division II Track and Field Officers, Conference Representatives, and other members of the Executive Committee. Those who will not be able to attend should notify the Division II Track and Field President as soon as possible.

Business

The general policy of business shall be:

The secretary’s report
The president’s report
Committee reports
Unfinished business
New business

The Division II Track and Field business meetings follow the Bylaws of the U.S. Track & Field and Cross Country Coaches Association, the Operating Bylaws of the NCAA Division II Program Membership Divisions, and this Handbook. When a procedural question is not defined within these documents, the Division II Track and Field business meetings follow Robert’s Rules of Order, Newly Revised.

Submission of Proposals
The Secretary shall ensure that proposals may be submitted online at any time, through the USTFCCCA website, and that calls for proposals are made once per quarter throughout the year.

The Division II Track & Field President shall ensure that all submitted proposals are distributed to the Executive Committee and that the submitter of each proposal is scheduled to present their proposal to the Executive Committee. The Executive Committee shall review and discuss each proposal after it has been presented by the submitter. All proposals received on or after December 1 of each year shall not be scheduled for presentation to the Executive Committee until after January 1 of the next year.

The Executive Committee may, by majority vote, amend a submitted proposal at any time prior to taking a position on the proposal. No further amendments to the proposal may be made by either the Executive Committee or the general membership after the Executive Committee has taken a position on the proposal; however, the Executive Committee, upon a majority vote, may submit an alternate version of a proposal to the general membership for consideration. If the proposal is adopted by the general membership, the alternate version submitted by the Executive Committee will become moot.

The Executive Committee has three possible actions to take following their discussion of the proposal:

The Division II Track and Field President may assign the proposal to a standing committee or create a committee or working group to review the proposal and provide a recommendation to the Executive Committee.
The Executive Committee may postpone the proposal until a future meeting in order to allow more time for discussion, to gather additional information, or to gather feedback from the membership or an outside party.
The Executive Committee may vote on the proposal (a quorum is required).

When the Executive Committee takes action on a proposal, the Secretary shall ensure that the proposal and said action are made available to the membership through the USTFCCCA web site.

The Executive Committee’s action shall stand as the position of the membership on any proposals that require a response prior to the next convention. A majority vote of the Executive Committee members present under a quorum may move to designate a proposal as requiring a response prior to the next convention. The Secretary shall ensure that the proposals requiring a response prior to the next convention and the Executive Committee’s decision are made available to the membership prior to the next Executive Committee meeting.

For all other proposals, once the Executive Committee votes upon a proposal; said proposal is deemed an agenda item and will be assigned to a member(s) of the Executive Committee to present the agenda item, and the Executive Committee’s position on said proposal, to the membership.

Once an agenda item has been presented to the membership at convention, the Division II Track and Field President shall allow for a pre-determined period of discussion on the item. If the Executive Committee had previously voted in favor of the agenda item, then said item would be placed on the voting ballot for the membership at the current Convention. If the Executive Committee voted to oppose an agenda item or takes no action on an agenda item, then the opinion of the Executive Committee stands as the position of the membership, unless the agenda item receives a motion from the floor to place the item on the voting ballot at that convention, a second, and a majority vote from members present at the meeting (vote shall be conducted by voice, if the decision of the membership is not clear then a vote shall be conducted by rising).

All proposals received prior to the final Executive Committee conference call of the calendar year to be considered at convention shall be made available to the Division II general membership prior to the start of the convention.

Voting

Members must be present to vote at convention. At least one member of the voting institution must be recognized as being in attendance at one or both Division II General Session for members from the institution to vote on proposals. Voting is a Membership Vote, unless the Track and Field President and/or a plurality of the Executive Committee calls for a Unit Vote. All voting will take place on the final day of convention during the Division II Track and Field Voting Session.

Types

Membership: Voting is conducted by member coach. Each Division II coach from a member program, who is present at the voting session(s), receives one (1) vote. Coaches may not cast a ballot for a coach who is absent from the official voting session(s).
Unit Vote: Voting is conducted by program. Each institutional program receives one vote, such that a Division II men’s or women’s program receives one (1) vote, and a Division II combined men’s and women’s program receives two (2) votes. Only one designated representative per institutional program may cast a vote. This designated representative need not be the head coach. Coaches may not cast a ballot for institutions that have no representatives present at the official voting session(s).

Action

The Division II Track & Field President, along with the USTFCCCA national office, is responsible for ensuring that appropriate action is taken following the annual convention/business meeting, particularly as necessitated by the results of Division II track and field voting sessions.

National Championships

Division II Track and Field Officers, Conference Representatives, and other members of the Executive Committee meet at the site of the Division II Outdoor Track and Field national championships.

Conference Calls

Purpose
Division II Track and Field conference calls serve to inform Division II Track and Field Officers, Conference Representatives, and other members of the Executive Committee of issues affecting the Division II Track and Field membership. These calls also provide a forum for proposal presentation, discussion, and action of Division II Track and Field issues.

Schedule
Division II Track and Field scheduled conference calls take place once per month during the months of January through November. Calls are held on the third Tuesday of the month at 12:00 PM Central Time. Special conference calls may be scheduled by the President at any time during the year, as needed. Currently, calls are scheduled for the third Tuesday of the month.

Attendance Requirement
Attendance on conference calls is mandatory for all Division II Track and Field Officers, Conference Representatives, and other members of the Executive Committee. Those who will not be able to attend should notify the Division II Track and Field President and Secretary as soon as possible.

Business
Monthly conference call agendas shall be of the following format:

Roll Call
Information items
Continuation of previously addressed proposals
Proposal Presentations
Discussion of new proposals
Questions/Future discussion items
Comments from the national office

The Division II Track and Field conference calls follow the Bylaws of the U.S. Track & Field and Cross Country Coaches Association, the Operating Bylaws of the Division II Program Membership Divisions, and this Handbook. When a procedural question is not defined within these documents, the Division II Track and Field conference calls follow Robert’s Rules of Order, Newly Revised.

Voting
The Executive Committee may vote during or in conjunction with a regularly-scheduled or special conference call, as necessary. All members of the Executive Committee should be notified in advance of the call, and a necessary quorum must be established in order for a vote to take place.

Action
The Division II Track and Field President, along with the USTFCCCA national office, is responsible for ensuring that appropriate action is taken following conference calls, particularly in preparing the agenda for the annual convention/business meeting. Conference Representatives are responsible for informing the coaches in their conference of any items discussed during conference calls that affect Division II Track and Field generally or the coaches of their conference specifically.

Division II Track & Field Rankings

Indoor Track & Field

Division II indoor track and field regional and national computer rankings are released by the USTFCCCA national office on Tuesdays during the indoor track and field season. Dates are predetermined by the Division II Track and Field Executive Committee.

Rankings will be released weekly on Tuesdays beginning with a preseason ranking, followed by seven (7) regular season rankings. The final regular season ranking is released the Tuesday prior to the NCAA Division II Indoor Track and Field Championships and is reflective of entries into the NCAA Division II Indoor Track and Field Championships. The final team ranking is released the Monday following the conclusion of the NCAA Division II Indoor Track and Field Championships.

The national rankings are based on awarding points and bonus points to season-best performances from the NCAA descending order lists of performances. The regional team index is scored using the current national-team ranking formula as if there were separate regional championships across the country .The rankings are compiled using performance data submitted to the Track and Field Results Reporting System (TFRRS).

Eligibility:

On a weekly basis, only marks reported to TFRRS by Monday morning at 7 a.m., Central Time, are eligible for consideration in that week’s national or regional rankings. Programs must be eligible for listing on the NCAA “qualifying lists” to be eligible for national or region rankings. A program must be in good membership standing with the USTFCCCA in order to be eligible for rankings. The preseason ranking and Week 1 rankings are considered a “grace period” for USTFCCCA membership status. Non-member programs will be listed on these reports in RED indicating their non-member status. After these two rankings, non-member programs will not be listed in USTFCCCA rankings.

Outdoor Track & Field

Division II outdoor track and field regional team and national computer rankings are released by the USTFCCCA national office on Tuesdays during the outdoor track and field season. Dates are predetermined by the Division II Track and Field Executive Committee.

Rankings will be released weekly on Tuesdays to consist of eight (8) regular season rankings. The final regular season ranking is released the Tuesday prior to the NCAA Division II Outdoor Track and Field Championships and is reflective of entries into the NCAA Division II Outdoor Track and Field Championships.

The final team ranking is released the Monday following the conclusion of the NCAA Division II Outdoor Track and Field Championships.

The national rankings are based on awarding points and bonus points to season-best performances from the NCAA descending order lists of performances. The regional team index is scored using the current national-team ranking formula as if there were separate regional championships across the country. The rankings are compiled using performance data submitted to TFRRS.

Eligibility:

On a weekly basis, only marks reported to TFRRS by Monday morning at 7 a.m., Central Time, are eligible for consideration in that week’s national or regional rankings. Programs must be eligible for listing on the NCAA “qualifying lists” to be eligible for national or region rankings. A program must be in good membership standing with the USTFCCCA in order to be eligible for rankings. The preseason ranking and Week 1 rankings are considered a “grace period” for USTFCCCA membership status. Non-member programs will be listed on these reports in RED indicating their non-member status. After these two rankings, non-member programs will not be listed in USTFCCCA rankings.

Division II Track & Field Awards – Indoor

All-Region

Selection
Awarded to the top 5 individuals and top 3 relays in each NCAA Division II Indoor Track and Field event in each region and gender using the TFRRS performance list.

Eligibility
Programs must be members of a Division II Program Membership Division who are in good standing with the USTFCCCA and NCAA in order for their student-athletes to be eligible for this award. Non-eligible student-athletes in the top 5 who do not receive awards do not displace other finishers.

Award Distribution
The national office will issue a press release of the recipients after the final qualifying date.

Top Regional Performer

Selection
Awarded to the top individual and top relay in each NCAA Division II Indoor Track and Field event in each region and gender using the TFRRS performance list.

Eligibility
Programs must be members of a Division II Program Membership Division who are in good standing with the USTFCCCA and NCAA in order for their student-athletes to be eligible for this award. Non-eligible student-athletes who do not receive awards do not displace other student-athletes.

Award Distribution
Two (2) certificates are mailed by the national office to each qualifying student-athlete. One of these certificates should be given to the qualifying student-athlete.

Regional Head Coaches of the Year

Selection

Selected by a vote of regional USTFCCCA Division II Track and Field member head coaches and awarded to one (1) coach per gender per region for the Division II Indoor Track and Field season.
Institutions are divided according to the NCAA Division II Cross Country regions.
Nominations are submitted via online ballot during the first week of March. Voting is conducted online via a ballot compiled by the national office by Thursday during the week prior to the Indoor Championships .

Eligibility
Programs must be members of a Division II Program Membership Division who are in good standing with the USTFCCCA and NCAA in order for their coaches to be eligible for this award.

Award Distribution
Awards are distributed at the NCAA Division II Indoor Track and Field Championships.

Regional Assistant Coaches of the Year

Selection

Selected by a vote of regional USTFCCCA Division II Track and Field member head coaches and awarded to one (1) assistant coach per gender per region for the Division II Outdoor Track and Field season.
Institutions are divided according to the NCAA Division II Cross Country regions.
Nominations are submitted via an online ballot during the first week of March. Voting is conducted online via a ballot compiled by the national office by Thursday during the week prior to the Indoor Championships.

Eligibility
Programs must be members of a Division II Program Membership Division who are in good standing with the USTFCCCA and NCAA in order for their assistant coaches to be eligible for this award.

Award Distribution
Awards are distributed at the NCAA Division II Indoor Track and Field Championships.

Regional Athletes of the Year

Selection

Selected by a vote of regional USTFCCCA Division II Track and Field member head coaches and awarded to two (2) student-athletes (one (1) track events and one (1) field events) per gender per region for the Division II Indoor Track and Field season.
- Combined events (i.e., pentathlon and heptathlon) are considered field events for the purposes of this award.
Institutions are divided according to the NCAA Division II Cross Country regions.
Nominations are submitted via online ballot during the first week of March. Voting is conducted online via a ballot compiled by the national office by Thursday during the week prior to the Indoor Championships.

Eligibility
Programs must be members of a Division II Program Membership Division who are in good standing with the USTFCCCA and NCAA in order for their student-athletes to be eligible for this award.

Award Distribution
Awards are distributed at the NCAA Division II Indoor Track and Field Championships.

National Head Coaches of the Year

Selection

Selected by an online vote of the USTFCCCA Division II Track and Field member head coaches on the Monday following the Division II Indoor Track and Field Championships.
Awarded to one (1) coach per gender for the Division II Indoor Track and Field season.
Nominees are the Division II Indoor Track and Field Regional Coaches of the Year, the coaches of the top four finishing men’s and women’s teams, and a write-in.

Eligibility
Programs must be members of a Division II Program Membership Division who are in good standing with the USTFCCCA and NCAA in order for their coaches to be eligible for this award.

Award Distribution
Awards are distributed by the USTFCCCA National Office.

National Assistant Coaches of the Year

Selection

Selected by an online vote of the USTFCCCA Division II Track and Field member head coaches on the Monday following the Division II Indoor Track and Field Championships.
Awarded to one (1) assistant coach per gender for the Division II Indoor Track and Field season.
Nominees include Division II Track and Field Regional Assistant Coaches of the Year plus a write-in.

Eligibility
Programs must be members of a Division II Program Membership Division who are in good standing with the USTFCCCA and NCAA in order for their assistant coaches to be eligible for this award.

Award Distribution
Awards are distributed by the USTFCCCA National Office.

National Athletes of the Year

Selection

Selected by an online vote of the USTFCCCA Division II Track and Field member head coaches on the Monday following the Division II Indoor Track and Field Championships.
Awarded to two (2) student-athletes (one (1) track events and one (1) field events) per gender for the Division II Indoor Track and Field season.
- Combined events (i.e., pentathlon and heptathlon) are considered field events for the purposes of this award.
Nominees are the Division II Indoor Track and Field Regional Athletes of the Year, plus any athlete(s) who scores 16 or more points at the national championships in an event area (track events OR field events), plus any athlete(s) who breaks a Division II record at any point during the current indoor season, plus a write-in.

Eligibility
Programs must be members of a Division II Program Membership Division who are in good standing with the USTFCCCA and NCAA in order for their student-athletes to be eligible for this award.

Award Distribution
Awards are distributed by the USTFCCCA National Office.

All-America

Selection

First-Team All-America is awarded to the top eight (8) finishers in each men’s and women’s event at the NCAA Division II Indoor Track and Field Championships, without regard to citizenship.
Second Team All-America is awarded to finishers 9-12 in each individual men’s and women’s event and finishers 9-10 in each men’s and women’s relay events at the NCAA Division II Indoor Track and Field Championships.

Eligibility

Programs must be members of a Division II Program Membership Division who are in good standing with the USTFCCCA and NCAA in order for their student-athletes to be eligible for this award.
Non-eligible student-athletes in the top eight (8) who do not receive awards do not displace other finishers.

Award Distribution
Medals are distributed on site to the First Team recipients during the National Championships competition in conjunction with the NCAA awards. In addition, two (2) All-American certificates are mailed by Pel Hughes to the student-athlete’s program. One of these certificates should be given to the qualifying student-athlete.

High Point Athlete of the Meet

Selection
Awarded to one (1) student-athlete of each gender who compiles the highest point total at the NCAA Division II Indoor Track and Field Championships. Relay points will be divided out by four (4).

Eligibility
Programs must be members of a Division II Program Membership Division who are in good standing with the USTFCCCA and NCAA in order for their student-athletes to be eligible for this award.

Award Distribution
Awards are distributed at the NCAA Indoor Track and Field Championships.

Scholar Athlete of the Year

Selection
Award winners are selected annually as follows:

Awarded to two (2) men’s Division II (one (1) track events and one (1) field events) and two (2) women’s Division II (one (1) track events and one (1) field events) indoor track student-athletes each year.
- Combined events (i.e., pentathlon and heptathlon) are considered field events for the
  purposes of this award.
Student-athletes must meet the criteria for the USTFCCCA All Academic Track and Field Individual awards for Division II.
From among the student-athletes who meet the All Academic Individual Track and Field criteria, the one (1) men’s student-athlete and the one (1) women’s student-athlete with the highest finish in an individual track event and the one (1) men’s student-athlete and the one (1) women’s student-athlete with the highest finish in an individual field event at the most recent NCAA Division II Indoor Track and Field Championships shall be named the USTFCCCA Track Scholar Athletes of the Year and USTFCCCA Field Scholar Athletes of the Year, respectively.
Multiple event performances may be considered only if the student-athlete won more than one (1) national championship, in which case a student-athlete with more than one (1) national championship at the most recent indoor championships would rank ahead of a student-athlete with one (1) national championship. Otherwise, only the student-athlete’s top performance at the most recent indoor championships shall be considered.
If more than one (1) student-athlete in a gender and event area is ranked equally after consideration of their performances at the most recent NCAA Division II Indoor Track and Field Championships, GPAs are considered. The student-athlete with the higher GPA shall be named the award winner.
If two (2) or more student-athletes are tied after the consideration of both national championships performance and GPA, then these student-athletes shall be named co-winners of the award.

Eligibility
Programs must be members of a Division II Program Membership Division who are in good standing with the USTFCCCA in order for their student-athletes to be eligible for this award.

Scholar Teams of the Year

Selection
Award winners are selected annually as follows:

Awarded to one (1) men’s Division II and one (1) women’s Division II indoor track and field team each year.
Teams must meet the criteria for the USTFCCCA All-Academic Team awards for Division II track and field.
From among the teams who meet the All-Academic Team criteria, the men’s team and the women’s team with the highest finishes at the most recent NCAA Division II Indoor Track and Field Championships receive the designation of USTFCCCA Scholar Team of the Year for Division II Indoor Track and Field.
If more than one (1) team in a gender is ranked equally after consideration of their performances at the most recent NCAA Division II Indoor Track and Field Championships, GPAs are considered. The team with the higher GPA shall be named the award winner.
If two (2) or more teams are tied after the consideration of both national championships performance and GPA, then these teams shall be named co-winners of the award.

Eligibility
Programs must be members of a Division II Program Membership Division who are in good standing with the USTFCCCA in order to be eligible for this award.

Division II Track & Field Awards – Outdoors

All-Region

Selection
Awarded to the top 5 individuals and top 3 relays in each NCAA Division II Outdoor Track and Field event in each region and gender using the TFRRS performance list.

Eligibility
Programs must be members of a Division II Program Membership Division who are in good standing with the USTFCCCA and NCAA in order for their student-athletes to be eligible for this award. Non-eligible student-athletes in the top 5 who do not receive awards do not displace other finishers.

Award Distribution
The national office will issue a press release of the recipients after the final qualifying date.

Top Regional Performer

Selection
Awarded to the top individual and top relay in each NCAA Division II Outdoor Track and Field event in each region and gender using the TFRRS performance list.

Eligibility
Programs must be members of a Division II Program Membership Division who are in good standing with the USTFCCCA and NCAA in order for their student-athletes to be eligible for this award. Non-eligible student-athletes who do not receive awards do not displace other student-athletes.

Award Distribution
Two (2) certificates are mailed by the national office to each qualifying student-athlete. One of these certificates should be given to the qualifying student-athlete.

Regional Head Coaches of the Year

Selection

Selected by a vote of regional USTFCCCA Division II Track and Field member head coaches and awarded to one (1) head coach per gender per region for the Division II Outdoor Track and Field season.
Institutions are divided according to the NCAA Division II Cross Country regions.
Nominations are submitted via an online ballot the Wednesday one week prior to the Outdoor Track and Field Championships. Voting is conducted online via a ballot compiled by the national office the Friday prior to the Championships.

Eligibility
Programs must be members of a Division II Program Membership Division who are in good standing with the USTFCCCA and NCAA in order for their head coaches to be eligible for this award.

Award Distribution
Awards are distributed at the NCAA Division II Outdoor Track and Field Championships.

Regional Assistant Coaches of the Year

Selection

Selected by a vote of regional USTFCCCA Division II Track and Field member head coaches and awarded to one (1) assistant coach per gender per region for the Division II Outdoor Track and Field season.
Institutions are divided according to the NCAA Division II Cross Country regions.
Nominations are submitted via an online ballot the Wednesday one week prior to the Outdoor Track and Field Championships. Voting is conducted online via a ballot compiled by the national office the Friday prior to the Championships.

Eligibility
Programs must be members of a Division II Program Membership Division who are in good standing with the USTFCCCA and NCAA in order for their assistant coaches to be eligible for this award.

Award Distribution
Awards are distributed at the NCAA Division II Outdoor Track and Field Championships.

Regional Athletes of the Year

Selection

Selected by a vote of regional USTFCCCA Division II Track and Field member head coaches and awarded to two (2) student-athletes (one (1) track events and one (1) field events) per gender per region for the Division II Outdoor Track and Field season.
- Combined events (i.e., heptathlon and decathlon) are considered field events for the purposes of this award.
Institutions are divided according to the NCAA Division II Cross Country regions.
Nominations are submitted via an online ballot the Wednesday one week prior to the Outdoor Track and Field Championships. Voting is conducted online via a ballot compiled by the national office the Friday prior to the Championships.

Eligibility
Programs must be members of a Division II Program Membership Division who are in good standing with the USTFCCCA and NCAA in order for their student-athletes to be eligible for this award.

Award Distribution
Awards are distributed at the NCAA Division II Outdoor Track and Field Championships.

National Head Coaches of the Year

Selection

Selected by an online vote of the Division II Track and Field head member coaches on the Monday following the Division II Outdoor Track and Field Championships.
Awarded to one (1) head coach per gender for the Division II Outdoor Track and Field season.
Nominees are the Division II Outdoor Track and Field Regional Coaches of the Year, the coaches of the top four finishing men’s and women’s teams, and a write-in.

Eligibility
Programs must be members of a Division II Program Membership Division who are in good standing with the USTFCCCA and NCAA in order for their head coaches to be eligible for this award.

Award Distribution
Awards are distributed by the USTFCCCA National Office.

National Assistant Coaches of the Year

Selection

Selected by an online vote of the USTFCCCA Division II Track and Field member head coaches on the Monday following the Division II Outdoor Track and Field Championships.
Awarded to one (1) assistant coach per gender for the Division II Outdoor Track and Field season.
Nominees include Division II Track and Field Regional Assistant Coaches of the Year plus a write-in.

Eligibility
Programs must be members of a Division II Program Membership Division who are in good standing with the USTFCCCA and NCAA in order for their assistant coaches to be eligible for this award.

Award Distribution
Awards are distributed by the USTFCCCA National Office.

National Athletes of the Year

Selection

Selected by an online vote of the Division II Track and Field head member coaches on the Monday following the Division II Outdoor Track and Field Championships.
Awarded to two (2) student-athletes (one (1) track events and one (1) field events) per gender for the Division II Outdoor Track and Field season.
- Combined events (i.e., heptathlon and decathlon) are considered field events for the purposes of this award.
Nominees are the Division II Outdoor Track and Field Regional Athletes of the Year, plus any athlete(s) who scores 16 or more points at the national championships in an event area (track events OR field events), plus any athlete(s) who breaks a Division II record at any point during the current outdoor season, plus a write-in.

Eligibility
Programs must be members of a Division II Program Membership Division who are in good standing with the USTFCCCA and NCAA in order for their student-athletes to be eligible for this award.

Award Distribution
Awards are distributed by the USTFCCCA National Office.

All-America

Selection

First-Team All-America is awarded to the top eight (8) finishers in each men’s and women’s event at the NCAA Division II Outdoor Track and Field Championships, without regard to citizenship.
Second Team All-America is awarded to finishers 9-12 in each individual men’s and women’s event and finishers 9-10 in each men’s and women’s relay event at the NCAA Division II Outdoor Track and Field Championships.

Eligibility

Programs must be members of a Division II Program Membership Division who are in good standing with the USTFCCCA and NCAA in order for their student-athletes to be eligible for this award.
Non-eligible student-athletes in the top eight (8) who do not receive awards do not displace other finishers.

Award Distribution
Medals are distributed on site to the First Team recipients during the National Championships competition in conjunction with the NCAA awards. In addition, two (2) All-American certificates are mailed by Pel Hughes to the student-athlete’s program. One of these certificates should be given to the qualifying student-athlete.

High Point Athlete of the Meet

Selection
Awarded to one (1) student-athlete of each gender who compiles the highest point total at the NCAA Division II Outdoor Track and Field Championships. Relay points will be divided out by four (4).

Eligibility
Programs must be members of a Division II Program Membership Division who are in good standing with the USTFCCCA and NCAA in order for their student-athletes to be eligible for this award.

Award Distribution
Awards are distributed at the NCAA Outdoor Track and Field Championships.

Scholar Athletes of the Year

Selection
Award winners are selected annually as follows:

Awarded to two (2) men’s Division II (one (1) track events and one (1) field events) and two (2) women’s Division II (one (1) track events and one (1) field events) outdoor track student-athletes each year.
- Combined events (i.e., heptathlon and decathlon) are considered field events for the purposes of this award.
Student-athletes must meet the criteria for the USTFCCCA All Academic Track and Field Individual awards for Division II.
From among the student-athletes who meet the All Academic Individual Track and Field criteria, the one (1) men’s student-athlete and the one (1) women’s student-athlete with the highest finish in an individual track event and the one (1) men’s student-athlete and the one (1) women’s student-athlete with the highest finish in an individual field event at the most recent NCAA Division II Outdoor Track and Field Championships shall be named the USTFCCCA Outdoor Track Scholar Athletes of the Year and USTFCCCA Outdoor Field Scholar Athletes of the Year, respectively.
Multiple event performances may be considered only if the student-athlete won more than one (1) national championship, in which case a student-athlete with more than one (1) national championship at the most recent outdoor championships would rank ahead of a student-athlete with one (1) national championship. Otherwise, only the student-athlete’s top performance at the most recent outdoor championships shall be considered.
If more than one (1) student-athlete in a gender and event area is ranked equally after consideration of their performances at the most recent NCAA Division II Outdoor Track and Field Championships, GPAs are considered. The student-athlete with the higher GPA shall be named the award winner.
If two (2) or more student-athletes are tied after the consideration of both national championships performance and GPA, then these student-athletes shall be named co-winners of the award.

Eligibility
Programs must be members of a Division II Program Membership Division who are in good standing with the USTFCCCA and NCAA in order for their student-athletes to be eligible for this award.

Scholar Teams of the Year

Selection
Award winners are selected annually as follows:

Awarded to one (1) men’s Division II and one (1) women’s Division II outdoor track and field team each year.
Teams must meet the criteria for the USTFCCCA All-Academic Team awards for Division II track and field.
From among the teams who meet the All-Academic Team criteria, the men’s team and the women’s team with the highest finishes at the most recent NCAA Division II Outdoor Track and Field Championships receive the designation of USTFCCCA Scholar Team of the Year for Division II Outdoor Track and Field.
If more than one (1) team in a gender is ranked equally after consideration of their performances at the most recent NCAA Division II Outdoor Track and Field Championships, GPAs are considered. The team with the higher GPA shall be named the award winner.
If two (2) or more teams are tied after the consideration of both national championships performance and GPA, then these teams shall be named co-winners of the award.

Eligibility
Programs must be members of a Division II Program Membership Division who are in good standing with the USTFCCCA and NCAA in order to be eligible for this award.

USTFCCCA Awards

The Bowerman

Selection

The Bowerman Advisory Board maintains The Bowerman Women’s Watch List and The Bowerman Men’s Watch List throughout the NCAA collegiate track and field seasons, updated monthly from January to June. Placement on the Watch List is based on the top performers in NCAA track & field.
In early June, the Bowerman Advisory Board selects three (3) Finalists in each gender for The Bowerman. Finalists are the top performers in NCAA track & field for that year.
From the list of Finalists, The Bowerman Voters vote to determine the men’s and women’s winners of The Bowerman.
Finalists are invited to The Bowerman Announcement and Presentation Ceremony.

Eligibility
Programs must be members of a Program Membership Division who are in good standing with the USTFCCCA in order for their student-athletes to be eligible for this award.

Award Distribution
The winner of The Bowerman is announced and presented at The Bowerman Ceremony.

All-Academic Track and Field Individuals

Selection

Awarded to all recommended student-athletes who meet the following criteria:
- Minimum cumulative grade point average of a 3.25 on a 4.0 scale through the end of the semester of competition. Institutions utilizing a different GPA scale must convert the GPA to 4.0 scale using the standard conversion method [GPA/Scale x 4.0]. Data must be certifiable by the institution’s registrar.
- Must be academically eligible at the start of the respective Indoor or Outdoor National Championships at which the relevant athletic criteria is met.
- Transfer students and/or graduate students are to include only grades earned at the current nominating institution.
- The student-athlete must meet one of the following athletic criteria:
Forms are available online at the USTFCCCA website and must be submitted to the national office before the deadline published by the national office.
All-Academic criteria are not separated into indoor and outdoor seasons.

Eligibility
Programs must be members of a Division II Program Membership Division who are in good standing with the USTFCCCA and NCAA in order for their student-athletes to be eligible for this award.

Award Distribution
Two (2) All-Academic certificates are mailed by the national office to each qualifying student-athlete. One of these certificates should be given to the qualifying student-athlete.

Late Nominations

Late nominations will be accepted until 90 calendar days after the deadline published by the USTFCCCA national office for All-Academic nominations.
Late nominations will not be included in the press release announcing All-Academic selections, but will be included in official records of All-Academic honorees.
All late nominations are subject to (1) a flat $50 late fee; and (2) a charge of $20 per set of All-Academic certificates printed. Two (2) All-Academic certificates are included in each set.

All-Academic Track and Field Teams

Selection

Awarded to all recommended teams who meet the following criteria:
- The cumulative GPA for all student-athletes on the institution’s NCAA Squad List for Indoor and/or Outdoor Track and Field must be 3.0 or higher on a 4.0 scale, certifiable by the institution’s registrar. Institutions utilizing a different GPA scale must convert the GPA to a 4.0 scale using the standard conversion method [GPA/Scale x 4.0].
- Transfer students and/or graduate students are to include only grades earned at the current nominating institution.
- The cumulative GPA of all student-athletes on the institution’s NCAA Squad List for Indoor and/or Outdoor Track and Field must be computed by the following method:
  - Total the cumulative number of semester hours or quarter hours earned for all student-athletes on the NCAA Squad List including the most recent grading period;
  - Total the cumulative number of quality points (GPA multiplied by the number of credit hours) earned by all student-athletes including the most recent grading period;
  - Divide the cumulative number of quality points earned by the cumulative number of semester or quarter hours earned.
Forms are available online at the USTFCCCA website and must be submitted to the national office before the deadline published by the national office.
All-Academic criteria are not separated into indoor and outdoor seasons.

Eligibility
Programs must be members of a Division II Program Membership Division who are in good standing with the USTFCCCA and NCAA in order for their student-athletes to be eligible for this award.

Award Distribution
Two (2) All-Academic certificates are mailed by the national office to each qualifying team. One of these certificates should be given to the qualifying student-athlete.

Late Nominations

Late nominations will be accepted until 90 calendar days after the deadline published by the USTFCCCA national office for All-Academic nominations.
Late nominations will not be included in the press release announcing All-Academic selections, but will be included in official records of All-Academic honorees.
- All late nominations are subject to (1) a flat $50 late fee; and (2) a charge of $20 per set of All-Academic certificates printed. Two (2) All-Academic certificates are included in each set.

USTFCCCA DII Cross Country and Track & Field Code of Ethics

Member coaches should not receive COY or regional COY if they are deemed responsible for a program being on probation by the NCAA. Coaches in such a situation are responsible for removing themselves from consideration for COY awards until the probation period has been lifted.
Responsibility to Student Athletes:
- Place the academic, emotional, physical, and moral well-being of student athletes above all else.
- Maintain strictly professional interpersonal relationships with student athletes, student managers and student trainers.
- Put safety and health considerations above performance strategy, and never force student athletes to train or compete in situations which might lead to injury.
Responsibility to Prospective Student Athletes:
- Refrain from any negative recruiting that reflects disapprovingly on another institution, its coach, or student athletes.
- Desist from making any statements or promises to a prospect that, knowingly, cannot be fulfilled
Responsibility to Fellow Coaches:
- Conduct one’s self in such a way to bring credit to the profession, and exhibit professionalism in all words and actions.
- Honor all professional relationships with colleagues, and treat colleagues with dignity and respect.
- Notify the head coach of another institution prior to interviewing or offering a position to one of his/her staff members.
- Communicate with the head coach of another institution when a student athlete from their institution initiates transfer process.
Responsibility to the Sports of Track and Field and Cross Country:
- Conduct all competition within the spirit and intent of the rules.
- Submit entry marks with complete integrity.
- Support and respect competition officials and abide by their judgment, refraining from any form of criticism to student athletes, news media, or the public.
Responsibility of Personal Conduct:
- Abstain from public demonstrations or profanity, vulgar language, and obscene gestures and discourage the same among staff members and student athletes.
Championship Code of Conduct:
- Coaches should make sure that they and their teams sign and follow the NCAA Code of Conduct document before participating in the championships.

With payment of dues per membership to USTFCCCA Division II coaches agree to the above Code of Ethics statement as written above.

Contact Us
USTFCCCA National Office
1100 Poydras Street, Suite 1750
New Orleans, LA 70163
504-599-8900
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